Web Enabled

EnsureFlow™ is available wherever there is access to The Web and:

• provides secured access for you, your customers, trade partners and subcontractors anywhere they can log onto the Web.

• has broad device and browser compatibility including iPad and Smartphones.

Secure Access 256-bit SSL Encrypted

EnsureFlow™ is built on a robust security model which:

• allows your business to decide who and what level of access the users have.

• provides appropriate security level access for your personnel from data entry, customer service, supervisors and management.

• allows access for your customers to lodge new jobs, add file note communications and job approvals directly into your website.

• enables access to trade partners and subcontractors to receive work orders, enter their booking dates and submit their invoices online.

Complete Job Cycle Processing

EnsureFlow™ captures job information which:

• is utilised throughout the life of the job. No re-entering and avoids duplication of effort. 

• is utilised throughout the job cycle; from Job Lodgement to Allocation; Quoting and Estimating; Work Orders; Accounts Payable and Receivable at job completion and Performance Reporting.

Document Capture and Storage

EnsureFlow™ allows your business to:

• upload and store digital files, including photos, videos, documents, and audio recordings directly onto a job. These files are visible to all relevant stakeholders.

• upload emails directly from your email account to the job using an MS Outlook plug-in.

Quoting, Estimating and Report Generation

EnsureFlow™ helps with quick and easy document creation by:

• including built-in costing modules for quoting, estimating and reporting on each job. 
  
  
• including the review and maintenance of pricing by both trade type and job scope.

• allowing electronic and online document delivery and storage.

• including the ability to create and maintain standard wording to provide consistent presentation and reduced data entry by operators.

Job Pricing

EnsureFlow™ assists your estimators by providing: 

• functionality which allows you to set your margins by customer and record your trade partner and subcontractor agreed rates. 

• a costing screen which includes various cost types for easy breakdown by Labour; Materials; Square and linear metre; and the like.

• the ability to record trade type hourly rates which are used when costing a job and can be maintained by you.

• a Company Price Scheduling functionality which allows you to create and alter a price schedule for each of your individual customer agreements.  

Trade Partner and Subcontractor Component

EnsureFlow™ will allow secure access for your trade partners and subcontractors to:

• receive and print work orders. 
  

• enter their attendance date and time bookings directly against the job.

• enter their completion date directly against the job.

• enter their invoicing costs directly against the job.
  

• utilise an internal messaging system between all parties.

Accounts Payable and Receivable

EnsureFlow™ accounts payable and receivable functionality includes:

• the online payment of excess fees and direct charges.

• recording of accounts payable and an approval/rejection process.

• the import batching of the accounts payable costs

• the batching of approved accounts payable costs for exporting to your accounting system including MS Dynamics Nav, Quickbooks and MYOB.

• BPay options
  

Performance Reporting

EnsureFlow™ provides valuable business analysis by the provision of:

• Application Reporting 

Self Maintenance

EnsureFlow™ allows you, as the product owner, to:

• maintain the reference details of your personnel, customers, trade partners and subcontractors.

• maintain control and speed with which changes are made and makes you less reliant on external support.

• add or change the selection of quoting, reporting and invoicing documentation templates to suit different customer requirements.